Why You Need A Workflow
Why you need a workflow
A “workflow” is how you get work done - obviously this is crucial to business success.
Designing a workflow should be based on a ‘repeatable’ series of tasks you need to complete a repeatable business goal. The key word here is repeatable. A workflow shouldn’t be confused with a task - a one-time to-do, or a bunch of tasks lumped together - which is a project. Rather, a workflow is a chain of tasks that when completed in a sequence consistently create the same outcome.
Workflows should streamline and automate repeatable business tasks, minimize errors, and increase overall efficiency. This, in turn, dramatically improves your business. Managers can then make quicker, smarter decisions and employees are empowered to collaborate in a more productive and agile way.
To recap, here are the five reasons why you need a Workflow:
Improve Operational Efficiency —> Yielding a better day to day work environment
Identify Redundancies —> Yielding a higher quality service or product
Improve Accountability & Communications —> Yielding a better customer experience
Reduce Management Oversight
Increase Revenue
How to Design a Workflow:
Designing a workflow in your business is not easy, but is necessary. It requires you to see the big picture, while simultaneously paying attention to countless small tasks that go into it. Because of this complexity, workflows often take shape in a graphical visualization in the form of a workflow diagram or workflow management software. By drawing a workflow as a flowchart & documenting any essential information on completing it allows you to analyze and improve the process, as well as eliminate bottlenecks.
Workflow automation is the next step once identify your workflow process. This means creating a system, by leveraging technology, to help you continuously improve your operational efficiency. Using workflow software then allows you to track all your workflows from start to finish as well as analyze, and improve your workflows.
Each industry has workflow management software that is designed specifically for their industry.